ANNUAL GENERAL MEETING 2020

ARRANGEMENTS and TIMETABLE

In view of the current covid-19 restrictions requiring physical distancing, which we are advised are highly unlikely to be changed in the near future, the trustees have decided to cancel the ‘physical’ which meeting was to have been held at the Longlands Hotel in early October.

Instead, following the example of other similar organisations, a virtual meeting will be held at which trustees will conduct the formal business of the meeting. This meeting will be ‘live’ on Zoom so members will be able to see and hear the proceedings.

If you are interested in ‘attending’ this digital meeting, you will need to register your interest by sending a request to chair@lancastercanaltrust.org.uk.

Full details and the Zoom link will then be sent to you with the formal documents. You will not be able to speak at the meeting but if you have any questions or comments you can email Robin Yates on chair@lancastercanaltrust.org.uk and they will be either answered at the meeting or in writing afterwards.

Because this is a virtual meeting there will be insufficient people present to form the required quorum so we ask everyone to complete a proxy form that will be sent out so you can be deemed to be present and taking part.

Once the formal business is completed our speaker Paul Rodgers, Chairman of the Inlands Waterways Association (IWA) will give his talk via Zoom.

This is in accordance with government regulations and Charity Commission advice.


TIMETABLE

Early September all relevant documents to go on website.

22 September 2020    last date for nominations and resolutions to be received by post or via website or email to secretary@lancastercanaltrust.org.uk

No later than 29 September 2020

All papers to go out by post/email and go on website. Together with updated agenda, list of nominations, any resolutions and any other relevant information.


David Gibson
Secretary
secretary@lancastercanaltrust.org.uk

The Lancaster Canal Trust
c/o Lancaster District CVS, The Cornerstone, Sulyard Street, Lancaster LA1 1PX
Charitable Incorporated Organisation with limited liability
Registered Charity No 1167020
www.lctrust.co.uk
Corporate Member of The Inland Waterways Associationhttp://www.lancastercanaltrust.org.uk/
 Member of Lancaster Canal Regeneration Partnership

THE ANNUAL GENERAL MEETING of the TRUST WILL BE HELD ON

Tuesday 13 October 2020 @ 7.30pm as a zoom meeting

DRAFT AGENDA

1.    Apologies

2.    Minutes of the AGM held on 16 July 2019
    
3.    Matters Arising
    
4.    To receive a written Report of the Trustees and an update
    
5.    To receive the Treasurer’s Report and approve the accounts.
       
6.    To appoint Janet Cherry, AMACIE, to examine the accounts

7.    Trustees
a.    To elect Trustees   
i.    John Morgan has ceased to be a trustee.
ii.    Bob Phillips was appointed during the year
iii.    Robin Yates, Peter Jones and David Haigh    retire by rotation
b.    Nominations  There are up to 6 vacancies:
iv.    David Haigh     proposed by Robin Yates    seconded by    David Gibson
v.    Peter Jones    proposed by Robin Yates    seconded by    David Gibson
vi.    Bob Phillips    proposed by Robin Yates    seconded by    David Gibson
vii.    Robin Yates    proposed by Peter Jones    seconded by    David Gibson
Other nominations welcome

8.    Resolution to amend the CIO Constitution:   
a.    To amend Para 9.5   Membership Subscriptions
Proposed by Robin Yates, seconded by Carol Haigh

Existing wording:
9.5 (b) Subscriptions shall become due on the first day of January each year.  New Members joining after 30th September in any year shall have their membership extended to 31st December of the following year in which their membership started.
Delete and replace with:
9.5 (b) From the passing of this amendment to the constitution all new renewal subscriptions shall become due on the annual anniversary of the Member’s joining date.  All existing subscriptions shall continue to be renewed on the annual anniversary of the existing date.




b.    To amend Paragraph 11 to allow Proxy voting and add consequential amendments
Proposed by David Gibson    seconded by Robin Yates

11    General Meetings of Members

After paragraph     11.6    Voting at General Meetings        insert

11. 7    Proxy Voting
(a)    Any member of the CIO may appoint another person as a proxy to exercise all or any of that member’s rights to attend, speak and vote at a general meeting of the CIO.
Proxies must be appointed by a notice in writing (a “proxy notice”) which:
    (i)    states the name and address of the member appointing the proxy;
(ii)    identifies the person appointed to be that member’s proxy and the general meeting in relation to which that person is appointed;
(iii)    is signed by or on behalf of the member appointing the proxy, or is authenticated in such manner as the CIO trustees may determine; and
    (iv)    is delivered to the CIO in accordance with the constitution and any instructions contained in the notice of the general meeting to which they relate.

(b)    The CIO trustees may require proxy notices to be delivered in a particular form, and may specify different forms for different purposes.

(c)    Proxy notices may (but do not have to) specify how the proxy appointed under them is to vote (or that the proxy is to abstain from voting) on one or more resolutions.

(d)    Unless a proxy notice indicates otherwise, it must be treated as:
    (i)    allowing the person appointed under it as a proxy discretion as to how to vote on any ancillary or procedural resolutions put to the meeting; and
    (ii)    appointing that person as a proxy in relation to any adjournment of the general meeting to which it relates as well as the meeting itself.

(e)    A member who is entitled to attend, speak or vote (either on a show of hands or on a poll) at a general meeting remains so entitled in respect of that meeting or any adjournment of it, even though a valid proxy notice has been delivered to the CIO by or on behalf of that member.

(f)    An appointment under a proxy notice may be revoked by delivering to the CIO a notice in writing given by or on behalf of the member by whom or on whose behalf the proxy notice was given.

(g)    A notice revoking a proxy appointment only takes effect if it is delivered before the start of the meeting or adjourned meeting to which it relates.

(h)    If a proxy notice is not signed or authenticated by the member appointing the proxy, it must be accompanied by written evidence that the person who signed or authenticated it on that member’s behalf had authority to do so.


Consequential amendments:    Add words in Italics

10.2    Taking Ordinary Decisions by Vote
Any decision of the members of the Trust may be taken by means of a resolution at a general meeting.
Such a resolution may be passed by a simple majority of votes cast at the meeting, including proxy votes.

11.5    Quorum at General Meetings
(a)    No change
(b)    Subject to the following provisions, the quorum for a general meeting shall be the greater of 5% or 10 members present in person or by proxy.  Continues……

11.6    Voting at General Meetings
(a)    Any decision other than one falling within clause 10.4 (Decisions that must be taken in a particular way) shall be taken by a simple majority of votes cast at the meeting, including proxy votes.  Every member has one vote unless otherwise provided in the rights of a particular class of membership under this constitution.  Each adult joint and family member shall have one vote each.

(b)    A resolution put to the vote of a meeting shall be decided on a show of hands, unless (before or on the declaration of the result of the show of hands) a poll is duly demanded. A poll may be demanded by the chair or by at least 10% of the members present in person or by proxy, at the meeting.

Renumber existing paragraph 11.7 as         11.8
Renumber existing paragraph    11.8 as        11.9


9.    In accordance with paragraph 12.5 of the CIO Constitution the Trustees nominate:
John Gavan as a Vice President for 3 years for approval by the meeting.

10.    Any other business relevant to the Annual Meeting

Following the formal business we are pleased to welcome as guest speaker Paul Rodgers
National Chairman of the Inland Waterways Association.  

Paul will talk via Zoom to those who have registered for the AGM
..........................................................................................................................................................................
If you have any questions or comments on the work of the Trust please inform Robin Yates chair@lancastercanaltrust.org.uk. ;   They will answered either at the meeting or later.

During the meeting the AGM draw - £100 prize - for the 100 Club will take place.

FULL DETAILS OF THE ARRANGEMENTS FOR THE AGM AND ALL RELEVANT DOCUMENTS ARE ON THE LANCASTER CANAL TRUST WEBSITE
ARE AVAILABLE ON THE LANCASTER CANAL TRUST WEBSITE
www.lctrust.co.uk

Apologies should be sent to Carol Haigh at the address above, or by email to membership@lancastercanalrtrust.org.uk

Only current life members and those who have renewed their membership in 2020 can vote which will be by proxy.  If you are in doubt about your membership contact Carol Haigh, membership secretary as above.  Non-members are welcome to register but cannot vote.

RESOLUTION TO ALLOW PROXY VOTING

PROXY RESOLUTION

Proposed that the current constitution be amended as follows:

11    General Meetings of Members

After paragraph     11.6    Voting at General Meetings        insert

11. 7    Proxy Voting
(a)    Any member of the CIO may appoint another person as a proxy to exercise all or any of that member’s rights to attend, speak and vote at a general meeting of the CIO.
Proxies must be appointed by a notice in writing (a “proxy notice”) which:
    (i)    states the name and address of the member appointing the proxy;
    (ii)    identifies the person appointed to be that member’s proxy and the general meeting in relation to which that person is appointed;
(iii)    is signed by or on behalf of the member appointing the proxy, or is authenticated in such manner as the CIO trustees may determine; and
    (iv)    is delivered to the CIO in accordance with the constitution and any instructions contained in the notice of the general meeting to which they relate.

(b)    The CIO trustees may require proxy notices to be delivered in a particular form, and may specify different forms for different purposes.

(c)    Proxy notices may (but do not have to) specify how the proxy appointed under them is to vote (or that the proxy is to abstain from voting) on one or more resolutions.

(d)    Unless a proxy notice indicates otherwise, it must be treated as:
    (i)    allowing the person appointed under it as a proxy discretion as to how to vote on any ancillary or procedural resolutions put to the meeting; and
    (ii)    appointing that person as a proxy in relation to any adjournment of the general meeting to which it relates as well as the meeting itself.

(e)    A member who is entitled to attend, speak or vote (either on a show of hands or on a poll) at a general meeting remains so entitled in respect of that meeting or any adjournment of it, even though a valid proxy notice has been delivered to the CIO by or on behalf of that member.

(f)    An appointment under a proxy notice may be revoked by delivering to the CIO a notice in writing given by or on behalf of the member by whom or on whose behalf the proxy notice was given.

(g)    A notice revoking a proxy appointment only takes effect if it is delivered before the start of the meeting or adjourned meeting to which it relates.

(h)    If a proxy notice is not signed or authenticated by the member appointing the proxy, it must be accompanied by written evidence that the person who signed or authenticated it on that member’s behalf had authority to do so.

Consequential amendments:
Add words in Italics
10.2    Taking Ordinary Decisions by Vote
Any decision of the members of the Trust may be taken by means of a resolution at a general meeting.
Such a resolution may be passed by a simple majority of votes cast at the meeting, including proxy votes.

11.5    Quorum at General Meetings
(a)    No change
(b)    Subject to the following provisions, the quorum for a general meeting shall be the greater of 5% or 10 members present in person or by proxy.  Continues……
    

11.6    Voting at General Meetings
(a)    Any decision other than one falling within clause 10.4 (Decisions that must be taken in a particular way) shall be taken by a simple majority of votes cast at the meeting, including proxy votes.  Every member has one vote unless otherwise provided in the rights of a particular class of membership under this constitution.  Each adult joint and family member shall have one vote each.

(b)    A resolution put to the vote of a meeting shall be decided on a show of hands, unless (before or on the declaration of the result of the show of hands) a poll is duly demanded. A poll may be demanded by the chair or by at least 10% of the members present in person or by proxy, at the meeting.

Renumber existing paragraph 11.7 as         11.8
Renumber existing paragraph    11.8 as        11.9


David Gibson
Secretary
Secretary@lancastercanaltrust.org.uk ;

THE LANCASTER CANAL TRUST

TRUSTEES REPORT TO THE 2020 ANNUAL GENERAL MEETING

 

Trustees         At the 2019 AGM David Joyner was re-elected a trustee, Carol Haigh, David Haigh, Nigel Hardacre and Ian Treanor were elected and Beryl Bowcott resigned

First Furlong                         After the glorious summer of 2018 the team, under Peter Jones, was greeted with wind and rain throughout 2019/20 although it is amazing how sheltered the first furlong can be when winds are howling all around. See Peter’s report elsewhere in the magazine.

We now know CRT specification for water leakage which we must aim to meet before we can join up with the rest of the canal. The Stillage Test is the measuring of the water level, rain fall, humidity, evaporation and so on over a particular period of time, as a way of ensuring water losses are within a prescribed range. We’ll be working with CRT engineers on this once we can get back to site. We are also in the process of agreeing with CRT a connection and extension agreement to allow us to link into the canal.

Other work by volunteers included on our adopted areas at Hincaster Tunnel, mostly strimming with further work on the low stonewall leading to the tunnel entrance which we prepared for in March but had to postpone until September.

At Crooklands Stables, taming the paddock continued with the planting plan being implemented. Repairing the steps down from the road has been planned by Bob Philips, who has drawn up RAMS and a list of materials needed. These were about to be ordered by CRT, when lockdown happened so another job for, hopefully, the near future.

We have yet to add up the timesheets in order to give a precise figure, but we can say that our volunteers clocked up over 5000 hours of time, a wonderful commitment to the aims of the Trust. We applaud and thank them all and hope that the opening of the First Furlong will encourage more to join them.

Stainton Aqueduct and the Millness to Stainton length   We were pleased that the temporary bunds were removed and the towpath and canal over the aqueduct opened. Waterwitch was the first boat to cross, having been commandeered by the contractors Kier, to test the depth. The aqueduct has not yet been completed due to the fish spawning season and the difficulty of getting the correct type and cut of facing stone. This is now expected to be completed immediately after the lockdown.

Shortly after the bund was removed, a fleet of barges appeared at Stainton and proceeded to dredge the section of canal up to the Br 172, including a winding hole for Waterwitch. They continued dredging down to Millness and particularly cleared the exit from the Killington Reservoir feeder, which will also assist Waterwitch. They then moved on the Ribble Link for further dredging work there.

Towpath Trail           Last year we reported that funding had been agreed from SLDC for the section of the multiuser trail from Kendal to Sedgwick. Work on this has been held up for a number of reasons. Firstly, lowering the angle of the ramp up to the Burton Road crossing to make it more widely accessible was held up by the discovery of Japanese Knotweed in the foundations. Then there are ongoing issues with the landowner on the section south of the Natland Road. However, additional funding has been provided by Sports England, which will pay for the section from Wellheads Lane to Field End Bridge. Work on the first half of this was commenced, the towpath cleared of vegetation and all ready to go when the shutdown was ordered.

Social and Shows      Wendy Humphreys, Carol Haigh and Beryl Bowcott continued organizing social events. At one of these Beryl Bowcott was awarded a well-deserved honorary life membership for her outstanding services to the Trust over the last 30 years.

Wendy and Beryl organized a millennium walk from Johnsons Hillock which was led by Bill Froggatt and was an interesting history lesson as well as a pleasant walk. Nigel Hardacre led a popular walk from the Top Lock Pub on the Leeds & Liverpool, then following the old route of the Lancaster to the tramway and there was a walk along the Millennium Link. We attended the Countryfest and the County Show. IWA held their annual Trail Boat festival on the northern reaches to coincide with the Countryfest and helped to celebrate the Bicentenary.

Peter Jones attended a publicity event, along with other local canal societies, on the Daniel Adamson moored at Liverpool, an event designed to raise the profile of canal restoration projects and which had a good attendance. John Acres and David Gibson also conducted popular heritage walks and extra boat trips were provided for the National Heritage Open Days. Wendy organized a Lancashire Hot-Pot and Folk evening in Lancaster as part of the Bicentenary celebrations. Last year of course, was the bicentenary of the canal and a range of events being organization, largely by IWA and CRT, to celebrate the fact. There is a full report on this elsewhere in the magazine.

We have purchased two new white gazebos of rather better quality than our existing ones, one having a map of the national canal system covering the whole of one wall. Hopefully, we’ll be able to put them to good use at the Country Show in September.

 

Boat Operations        Ian Treanor has taken over from David Joyner as Boat Manager. Boat operations went well with 119 trips, 231 hours of volunteer time carrying 504 adults and 147 children and raising over £2,000. An excellent year and one the volunteer boat crew and their support can be proud of. The team was planning extra trips this year, but this has been curtailed by Covid-19.

The team is looking for extra members to help either as boat crew – full training and certification given - or as shore crew. [Contact Ian Treanor if you’re interested on 07504 710 351.]

Waterwitch Magazine          Wendy Humphreys, our temporary editor, produced two high standard issues and we thank her for that. We do however need a new person to take a bit of the pressure off Wendy and perhaps takeover producing the magazine in the future.

Liaison with other Organizations:

            Canal & River Trust

The previous year’s re-organization continued but seems to be coming to a close with most of their new structure in place. Roy Gibbons, the local manager, retired in December. He had been an immense help to us over the years and we shall miss him. His successor is Angela Parkinson-Green who, though new to canals, has brought her civil engineering background to bear on the new role of Area Operations Manager and has already demonstrated her commitment to supporting our restoration and other work. She has become an invaluable link with CRT departments.

            Lancaster Canal Regeneration Partnership

The partnership of local authorities from Cumbria and Lancashire, IWA and LCT is working to support the canal corridor. All the partners have met on a quarterly basis and its main objective at present is to complete the multiuser Towpath Trail.

            Inland Waterways Association

Wendy Humphreys, chairperson of the Lancs and Cumbria branch, continued to represent IWA at our trustee meetings and organizing social events. The North West Region presented us with the Tetlow Trophy following a nomination from Lancashire and Cumbria, our local branch, for our work on the First Furlong. More information about the activities of the IWA are to be found in the monthly e-news.

Silver Propeller Award        The IWA have designated the Northern Reaches as a Silver Propeller Destination, see report elsewhere. This is pleasing as it is bound to be popular given it is the most northern point of the national network and will help showcase our restoration efforts.

The Bicentenary Celebrations         Mainly organized by CRT were successfully concluded by the unveiling of a Red Wheel plaque at the western end of Hincaster Tunnel. The wheel is presented by the Transport Trust to outstanding engineering features. The replacement milestones project, which Richard Trevitt put so much work into, slowed down during the year and has now been put on hold. We are still waiting to hear whether we will be allowed to erect one.

New publications – ‘Walking the Lancaster Canal’ by Rosemary Holland. A superb book of photographs taken whilst walking the length of the canal over a period of years. She is generously donating a proportion of profits to the Trust and, it along with Gordon Biddle’s Illustrated History, will be available to buy from our online shop. Our own Complete Guide to the Lancaster Canal continues to be popular and our thanks go to John Laws who not only managed the revision of the 6th edition but also distributes them. Once the ‘lockdown’ is lifted they will be available to order on our website.

Chairman’s E-newsletter     this goes out monthly to everyone who has given us their email address. If you want to keep up to date with what’s going on, give your email address to Robin. We of course only use it for official communications from the LCT.

As always, we are very keen to enroll more volunteers, not just for the outdoor work but also for the crucial admin tasks such as …. please offer help if you can.

Robin Yates,

Chairman on behalf of the trustees.

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              THE END